ch_cc.xml (gnucash-docs-4.12) | : | ch_cc.xml (gnucash-docs-4.13) | ||
---|---|---|---|---|
skipping to change at line 235 | skipping to change at line 235 | |||
<guimenu>Transaction</guimenu><guisubmenu>Add Reversing Transact ion</guisubmenu> | <guimenu>Transaction</guimenu><guisubmenu>Add Reversing Transact ion</guisubmenu> | |||
</menuchoice> | </menuchoice> | |||
. Modify the date as needed. | . Modify the date as needed. | |||
</para> | </para> | |||
</listitem> | </listitem> | |||
</itemizedlist> | </itemizedlist> | |||
<para>After reversing the transaction, your credit card account should l ook something like this: | <para>After reversing the transaction, your credit card account should l ook something like this: | |||
</para> | </para> | |||
<screenshot id="cc-Reversing-Transaction-1"> | <figure pgwide="1"> | |||
<mediaobject> | <title>Credit Card account after reversing a purchase</title> | |||
<imageobject> | <screenshot id="cc-Reversing-Transaction-1"> | |||
<imagedata fileref="figures/cc_Reversing_Transaction_1.png" | <mediaobject> | |||
srccredit="Bengt Thuree"/> | <imageobject> | |||
</imageobject> | <imagedata fileref="figures/cc_Reversing_Transaction_1.png" | |||
srccredit="Bengt Thuree"/> | ||||
<textobject> | </imageobject> | |||
<phrase>Refunded a credit card purchase</phrase> | <caption> | |||
</textobject> | <para>This image shows <emphasis>Liability:Credit Card</emphasis | |||
> - Register after reversing a purchase | ||||
<caption> | transaction. | |||
<para>This image shows <emphasis>Liability:Credit Card</emphasis> | </para> | |||
- Register after reversing a purchase | </caption> | |||
transaction. | </mediaobject> | |||
</para> | </screenshot> | |||
</caption> | </figure> | |||
</mediaobject> | ||||
</screenshot> | ||||
<para>And the <emphasis>Expenses:Clothes</emphasis> register should look something like this: | <para>And the <emphasis>Expenses:Clothes</emphasis> register should look something like this: | |||
</para> | </para> | |||
<screenshot id="cc-Reversing-Transaction-2"> | <figure pgwide="1"> | |||
<mediaobject> | <title>Expenses account after reversing a purchase</title> | |||
<imageobject> | <screenshot id="cc-Reversing-Transaction-2"> | |||
<imagedata fileref="figures/cc_Reversing_Transaction_2.png" | <mediaobject> | |||
srccredit="Bengt Thuree"/> | <imageobject> | |||
</imageobject> | <imagedata fileref="figures/cc_Reversing_Transaction_2.png" | |||
srccredit="Bengt Thuree"/> | ||||
<textobject> | </imageobject> | |||
<phrase>Refunded a credit card purchase</phrase> | <caption> | |||
</textobject> | <para>This image shows <emphasis>Expenses:Clothes</emphasis> reg | |||
ister after reversing a purchase | ||||
<caption> | transaction. | |||
<para>This image shows <emphasis>Expenses:Clothes</emphasis> regis | </para> | |||
ter after reversing a purchase | </caption> | |||
transaction. | </mediaobject> | |||
</para> | </screenshot> | |||
</caption> | </figure> | |||
</mediaobject> | ||||
</screenshot> | ||||
</listitem> | </listitem> | |||
<listitem> | <listitem> | |||
<para>Save the &app; data file. | <para>Save the &app; data file. | |||
</para> | </para> | |||
</listitem> | </listitem> | |||
</orderedlist> | </orderedlist> | |||
</sect1> | </sect1> | |||
<sect1 id="cc-together1"> | <sect1 id="cc-together1"> | |||
skipping to change at line 302 | skipping to change at line 298 | |||
</para> | </para> | |||
<sect2 id="cc-puttoget-openfile"> | <sect2 id="cc-puttoget-openfile"> | |||
<title>Open &app; file</title> | <title>Open &app; file</title> | |||
<para>Start with opening the previous datafile we stored, <filename>gcashd ata_5</filename>, and store it | <para>Start with opening the previous datafile we stored, <filename>gcashd ata_5</filename>, and store it | |||
as <filename>gcashdata_6</filename> directly. The main window should loo k something like | as <filename>gcashdata_6</filename> directly. The main window should loo k something like | |||
this: | this: | |||
</para> | </para> | |||
<screenshot id="cc-accounts"> | <figure pgwide="1"> | |||
<mediaobject> | <title>Starting account structure for tracking a credit card</title> | |||
<imageobject> | <screenshot id="cc-accounts"> | |||
<imagedata fileref="figures/cc_accounts.png" | <mediaobject> | |||
srccredit="Bengt Thuree"/> | <imageobject> | |||
</imageobject> | <imagedata fileref="figures/cc_accounts.png" | |||
srccredit="Bengt Thuree"/> | ||||
<textobject> | </imageobject> | |||
<phrase>Starting account structure</phrase> | <caption> | |||
</textobject> | <para>Starting account structure for tracking a credit card in the | |||
putting it all together example. | ||||
<caption> | </para> | |||
<para>Starting account structure for tracking a credit card in the p | </caption> | |||
utting it all together example. | </mediaobject> | |||
</para> | </screenshot> | |||
</caption> | </figure> | |||
</mediaobject> | ||||
</screenshot> | ||||
</sect2> | </sect2> | |||
<sect2 id="cc-together-purchases2"> | <sect2 id="cc-together-purchases2"> | |||
<title>Purchases</title> | <title>Purchases</title> | |||
<para>Let’s make some purchases on our visa card. Start by buying $2 5 worth of food from the Greasy | <para>Let’s make some purchases on our visa card. Start by buying $2 5 worth of food from the Greasy | |||
Spoon Cafe, $100 worth of clothing from Faux Pas Fashions, $25 worth of gasoline from | Spoon Cafe, $100 worth of clothing from Faux Pas Fashions, $25 worth of gasoline from | |||
Premium Gasoline, $125 worth of groceries and household items from Groce ries R Us (split | Premium Gasoline, $125 worth of groceries and household items from Groce ries R Us (split | |||
between $85 in groceries and $40 in household items) and finally, $60 wo rth of household | between $85 in groceries and $40 in household items) and finally, $60 wo rth of household | |||
items from CheapMart. | items from CheapMart. | |||
</para> | </para> | |||
<para>We also redo the exercise in previous chapter, with purchasing a pai r of Jeans for $74.99 on April | <para>We also redo the exercise in previous chapter, with purchasing a pai r of Jeans for $74.99 on April | |||
3, and refund them two days later. | 3, and refund them two days later. | |||
</para> | </para> | |||
<para>The register window for the credit card liability should look like t his: | <para>The register window for the credit card liability should look like t his: | |||
</para> | </para> | |||
<screenshot id="cc-purchases"> | <figure pgwide="1"> | |||
<mediaobject> | <title>Initial credit card purchases</title> | |||
<imageobject> | <screenshot id="cc-purchases"> | |||
<imagedata fileref="figures/cc_purchases.png" | <mediaobject> | |||
srccredit="Bengt Thuree"/> | <imageobject> | |||
</imageobject> | <imagedata fileref="figures/cc_purchases.png" | |||
srccredit="Bengt Thuree"/> | ||||
<textobject> | </imageobject> | |||
<phrase>Initial credit card purchases</phrase> | <caption> | |||
</textobject> | <para>Initial credit card purchases. | |||
</para> | ||||
<caption> | </caption> | |||
<para>Initial credit card purchases. | </mediaobject> | |||
</para> | </screenshot> | |||
</caption> | </figure> | |||
</mediaobject> | ||||
</screenshot> | ||||
</sect2> | </sect2> | |||
<sect2 id="cc-together-refund2"> | <sect2 id="cc-together-refund2"> | |||
<title>Refund</title> | <title>Refund</title> | |||
<para>Now suppose that on April 15th you return the clothes you bought on April 11th from Faux Pas | <para>Now suppose that on April 15th you return the clothes you bought on April 11th from Faux Pas | |||
Fashions and they give you credit back on your credit card. Enter a tran saction for the | Fashions and they give you credit back on your credit card. Enter a tran saction for the | |||
credit card refund for the full $100 amount. Remember to use the same tr ansfer account you | credit card refund for the full $100 amount. Remember to use the same tr ansfer account you | |||
used for the original purchase, and enter the amount under the Payment c olumn. &app; will | used for the original purchase, and enter the amount under the Payment c olumn. &app; will | |||
automatically complete the name and transfer account for you, but it wil l also automatically | automatically complete the name and transfer account for you, but it wil l also automatically | |||
enter the $100 in the Charge column. You will need to reenter the amount in the Payment | enter the $100 in the Charge column. You will need to reenter the amount in the Payment | |||
column. The transaction looks like this: | column. The transaction looks like this: | |||
</para> | </para> | |||
<screenshot id="cc-refund"> | <figure pgwide="1"> | |||
<mediaobject> | <title>Item return transaction refunded to credit card</title> | |||
<imageobject> | <screenshot id="cc-refund"> | |||
<imagedata fileref="figures/cc_refund.png" | <mediaobject> | |||
srccredit="Bengt Thuree"/> | <imageobject> | |||
</imageobject> | <imagedata fileref="figures/cc_refund.png" | |||
srccredit="Bengt Thuree"/> | ||||
<textobject> | </imageobject> | |||
<phrase>Item return transaction</phrase> | <caption> | |||
</textobject> | <para>Returning clothes to Faux Pas Fashions, refund to credit car | |||
d. | ||||
<caption> | </para> | |||
<para>Returning clothes to Faux Pas Fashions, refund to credit card. | </caption> | |||
</para> | </mediaobject> | |||
</caption> | </screenshot> | |||
</mediaobject> | </figure> | |||
</screenshot> | ||||
</sect2> | </sect2> | |||
<sect2 id="cc-together-interest2"> | <sect2 id="cc-together-interest2"> | |||
<title>Interest Charge</title> | <title>Interest Charge</title> | |||
<para>After the month of spending, unfortunately, the credit card bill arr ives in the mail or you access | <para>After the month of spending, unfortunately, the credit card bill arr ives in the mail or you access | |||
it on-line through the internet. You have been charged $20 in interest o n the last day of | it on-line through the internet. You have been charged $20 in interest o n the last day of | |||
April because of the balance you carried from the previous month. This g ets entered into the | April because of the balance you carried from the previous month. This g ets entered into the | |||
credit card account as an expense. | credit card account as an expense. | |||
</para> | </para> | |||
<screenshot id="cc-interest"> | <figure pgwide="1"> | |||
<mediaobject> | <title>Interest charge on the Credit Card</title> | |||
<imageobject> | <screenshot id="cc-interest"> | |||
<imagedata fileref="figures/cc_interest.png" | <mediaobject> | |||
srccredit="Bengt Thuree"/> | <imageobject> | |||
</imageobject> | <imagedata fileref="figures/cc_interest.png" | |||
srccredit="Bengt Thuree"/> | ||||
<textobject> | </imageobject> | |||
<phrase>Interest charge</phrase> | <caption> | |||
</textobject> | <para>Interest charge. | |||
</para> | ||||
<caption> | </caption> | |||
<para>Interest charge. | </mediaobject> | |||
</para> | </screenshot> | |||
</caption> | </figure> | |||
</mediaobject> | ||||
</screenshot> | ||||
</sect2> | </sect2> | |||
<sect2 id="cc-together-reconcile2"> | <sect2 id="cc-together-reconcile2"> | |||
<title>Reconciliation</title> | <title>Reconciliation</title> | |||
<para>When your credit card bill arrives you should reconcile your credit card account to this document. | <para>When your credit card bill arrives you should reconcile your credit card account to this document. | |||
This is done using &app;’s built-in reconciliation application. Hi ghlight the credit | This is done using &app;’s built-in reconciliation application. Hi ghlight the credit | |||
card account and click on | card account and click on | |||
<menuchoice> | <menuchoice> | |||
<guimenu>Actions</guimenu> <guimenuitem>Reconcile...</guimenuitem> | <guimenu>Actions</guimenu> <guimenuitem>Reconcile...</guimenuitem> | |||
</menuchoice> | </menuchoice> | |||
. This reconciliation procedure is described in detail in the | . This reconciliation procedure is described in detail in the | |||
<xref linkend="txns-reconcile1"></xref>, but we will step through the pr ocess here as well. | <xref linkend="txns-reconcile1"></xref>, but we will step through the pr ocess here as well. | |||
For this example, let’s assume that the credit card statement is d ated May 1st, with a | For this example, let’s assume that the credit card statement is d ated May 1st, with a | |||
final balance of $455. Enter these values in to the initial Reconcile wi ndow as shown here. | final balance of $455. Enter these values in to the initial Reconcile wi ndow as shown here. | |||
</para> | </para> | |||
<screenshot id="cc-reconcile-init"> | <figure pgwide="1"> | |||
<mediaobject> | <title>The Initial Reconciliation Window For The Credit Card</title> | |||
<imageobject> | <screenshot id="cc-reconcile-init"> | |||
<imagedata fileref="figures/cc_reconcile_init.png" | <mediaobject> | |||
srccredit="Bengt Thuree"/> | <imageobject> | |||
</imageobject> | <imagedata fileref="figures/cc_reconcile_init.png" | |||
srccredit="Bengt Thuree"/> | ||||
<textobject> | </imageobject> | |||
<phrase>Initial reconcile window</phrase> | </mediaobject> | |||
</textobject> | </screenshot> | |||
</figure> | ||||
<caption> | ||||
<para>Initial account reconciliation window. | ||||
</para> | ||||
</caption> | ||||
</mediaobject> | ||||
</screenshot> | ||||
<para>During the reconciliation process, you check off each transaction in the account as you confirm that | <para>During the reconciliation process, you check off each transaction in the account as you confirm that | |||
the transaction appears in both your &app; account and the credit card s tatement. For this | the transaction appears in both your &app; account and the credit card s tatement. For this | |||
example, as shown in the figure below, there is a $300 difference betwee n your &app; | example, as shown in the figure below, there is a $300 difference betwee n your &app; | |||
accounts and the credit card statement. | accounts and the credit card statement. | |||
</para> | </para> | |||
<screenshot id="cc-reconcile"> | <figure pgwide="1"> | |||
<mediaobject> | <title>The Main Reconciliation Window With A Discrepancy</title> | |||
<imageobject> | <screenshot id="cc-reconcile"> | |||
<imagedata fileref="figures/cc_reconcile.png" | <mediaobject> | |||
srccredit="Bengt Thuree"/> | <imageobject> | |||
</imageobject> | <imagedata fileref="figures/cc_reconcile.png" | |||
srccredit="Bengt Thuree"/> | ||||
<textobject> | </imageobject> | |||
<phrase>Main reconcile window</phrase> | <caption> | |||
</textobject> | <para>Main account reconciliation window, demonstrating a discrepa | |||
ncy of $300. | ||||
<caption> | </para> | |||
<para>Main account reconciliation window, demonstrating a discrepanc | </caption> | |||
y of $300. | </mediaobject> | |||
</para> | </screenshot> | |||
</caption> | </figure> | |||
</mediaobject> | ||||
</screenshot> | ||||
<para>Some investigation uncovers that you forgot to record a payment you made on March 5th to the credit | <para>Some investigation uncovers that you forgot to record a payment you made on March 5th to the credit | |||
card company for $300, you must enter this payment transaction from your bank account to the | card company for $300, you must enter this payment transaction from your bank account to the | |||
credit card. Now the credit card statement and your &app; account can be reconciled, with a | credit card. Now the credit card statement and your &app; account can be reconciled, with a | |||
balance of $455. | balance of $455. | |||
</para> | </para> | |||
</sect2> | </sect2> | |||
<sect2 id="cc-together-payment2"> | <sect2 id="cc-together-payment2"> | |||
<title>Payment</title> | <title>Payment</title> | |||
<para>Assuming you have completed reconciliation of your credit card accou nt, you need to make a payment | <para>Assuming you have completed reconciliation of your credit card accou nt, you need to make a payment | |||
to the credit card company. In this example, we owe $455 but will make a partial payment of | to the credit card company. In this example, we owe $455 but will make a partial payment of | |||
$300 again this month. To do so, enter a transaction from your bank acco unt to the credit | $300 again this month. To do so, enter a transaction from your bank acco unt to the credit | |||
card account for $300, which should reduce your credit card balance to $ 155. Your credit | card account for $300, which should reduce your credit card balance to $ 155. Your credit | |||
card account register should now appear like this: | card account register should now appear like this: | |||
</para> | </para> | |||
<screenshot id="cc-payment"> | <figure pgwide="1"> | |||
<mediaobject> | <title>The Credit Card Account After Reconciliation And Payment</title> | |||
<imageobject> | <screenshot id="cc-payment"> | |||
<imagedata fileref="figures/cc_payment.png" | <mediaobject> | |||
srccredit="Bengt Thuree"/> | <imageobject> | |||
</imageobject> | <imagedata fileref="figures/cc_payment.png" | |||
srccredit="Bengt Thuree"/> | ||||
<textobject> | </imageobject> | |||
<phrase>Reconciliation and payment</phrase> | <caption> | |||
</textobject> | <para>Account register after reconciliation and payment. | |||
</para> | ||||
<caption> | </caption> | |||
<para>Account register after account reconciliation and payment. | </mediaobject> | |||
</para> | </screenshot> | |||
</caption> | </figure> | |||
</mediaobject> | ||||
</screenshot> | ||||
<para>Go back to the main window and save your file (<filename>gcashdata_6 </filename>). Your chart of | <para>Go back to the main window and save your file (<filename>gcashdata_6 </filename>). Your chart of | |||
accounts is steadily growing, and it should now look like this: | accounts is steadily growing, and it should now look like this: | |||
</para> | </para> | |||
<screenshot id="cc-final"> | <figure pgwide="1"> | |||
<mediaobject> | <title>The Chart of Accounts After Account Reconciliation And Payment</t | |||
<imageobject> | itle> | |||
<imagedata fileref="figures/cc_final.png" | <screenshot id="cc-final"> | |||
srccredit="Bengt Thuree"/> | <mediaobject> | |||
</imageobject> | <imageobject> | |||
<imagedata fileref="figures/cc_final.png" | ||||
<textobject> | srccredit="Bengt Thuree"/> | |||
<phrase>&app; main window</phrase> | </imageobject> | |||
</textobject> | </mediaobject> | |||
</screenshot> | ||||
<caption> | </figure> | |||
<para>&app; Chart of Accounts after account reconciliation and payme | ||||
nt. | ||||
</para> | ||||
</caption> | ||||
</mediaobject> | ||||
</screenshot> | ||||
</sect2> | </sect2> | |||
<sect2 id="cc-puttoget-save"> | <sect2 id="cc-puttoget-save"> | |||
<title>Save file</title> | <title>Save file</title> | |||
<para>Last, save the &app; data file (<filename>gcashdata_6</filename>). | <para>Last, save the &app; data file (<filename>gcashdata_6</filename>). | |||
</para> | </para> | |||
</sect2> | </sect2> | |||
<sect2 id="cc-puttoget-reports"> | <sect2 id="cc-puttoget-reports"> | |||
skipping to change at line 559 | skipping to change at line 531 | |||
</para> | </para> | |||
<para>Select the cash flow report from | <para>Select the cash flow report from | |||
<menuchoice> | <menuchoice> | |||
<guimenu>Reports</guimenu> <guisubmenu>Income & Expense</guisu bmenu> | <guimenu>Reports</guimenu> <guisubmenu>Income & Expense</guisu bmenu> | |||
<guimenuitem>Cash Flow</guimenuitem> | <guimenuitem>Cash Flow</guimenuitem> | |||
</menuchoice> | </menuchoice> | |||
. | . | |||
</para> | </para> | |||
<screenshot id="cc-puttoget2-Cash"> | <figure pgwide="1"> | |||
<mediaobject> | <title>The Cash Flow report for the month of March</title> | |||
<imageobject> | <screenshot id="cc-puttoget2-Cash"> | |||
<imagedata fileref="figures/cc_CashFlow.png" | <mediaobject> | |||
srccredit="Bengt Thuree" /> | <imageobject> | |||
</imageobject> | <imagedata fileref="figures/cc_CashFlow.png" | |||
srccredit="Bengt Thuree" /> | ||||
<textobject> | </imageobject> | |||
<phrase>Cash Flow report for the month of March</phrase> | <caption> | |||
</textobject> | <para>This image shows the Cash Flow report after <xref linken | |||
d="chapter_cc"></xref>. | ||||
<caption> | </para> | |||
<para>This image shows the Cash Flow report after <xref linkend= | </caption> | |||
"chapter_cc"></xref>. | </mediaobject> | |||
</para> | </screenshot> | |||
</caption> | </figure> | |||
</mediaobject> | ||||
</screenshot> | ||||
</listitem> | </listitem> | |||
<listitem> | <listitem> | |||
<para>Now let’s have a look at corresponding transaction report for the Visa account. | <para>Now let’s have a look at corresponding transaction report for the Visa account. | |||
</para> | </para> | |||
<para>Select the transaction report from | <para>Select the transaction report from | |||
<menuchoice> | <menuchoice> | |||
<guimenu>Reports</guimenu> <guimenuitem>Transaction Report</guimen | <guimenu>Reports</guimenu><guimenuitem>Transaction Report</guimenu | |||
uitem> | item> | |||
</menuchoice> | </menuchoice>. | |||
. | ||||
</para> | </para> | |||
<screenshot id="cc-puttoget2-TransactionRptVisa"> | <figure pgwide="1"> | |||
<mediaobject> | <title>The Transaction Report for the Visa account during March/Apri | |||
<imageobject> | l</title> | |||
<imagedata fileref="figures/cc_TransactionRptVisa.png" | <screenshot id="cc-puttoget2-TransactionRptVisa"> | |||
srccredit="Bengt Thuree" /> | <mediaobject> | |||
</imageobject> | <imageobject> | |||
<imagedata fileref="figures/cc_TransactionRptVisa.png" | ||||
<textobject> | srccredit="Bengt Thuree" /> | |||
<phrase>Transaction Report for the Visa account during March/Apr | </imageobject> | |||
il</phrase> | <caption> | |||
</textobject> | <para>This image shows the Transaction Report for the Visa acc | |||
ount during March/April. | ||||
<caption> | </para> | |||
<para>This image shows the Transaction Report for the Visa accou | </caption> | |||
nt during March/April. | </mediaobject> | |||
</para> | </screenshot> | |||
</caption> | </figure> | |||
</mediaobject> | ||||
</screenshot> | ||||
</listitem> | </listitem> | |||
<listitem> | <listitem> | |||
<para>Now let’s change the transaction report to only show the v arious Expenses accounts. | <para>Now let’s change the transaction report to only show the v arious Expenses accounts. | |||
</para> | </para> | |||
<screenshot id="cc-puttoget2-TransactionRptExpenses"> | <figure pgwide="1"> | |||
<mediaobject> | <title>The Transaction Report for the Expenses accounts during April | |||
<imageobject> | </title> | |||
<imagedata fileref="figures/cc_TransactionRptExpenses.png" | <screenshot id="cc-puttoget2-TransactionRptExpenses"> | |||
srccredit="Bengt Thuree" /> | <mediaobject> | |||
</imageobject> | <imageobject> | |||
<imagedata fileref="figures/cc_TransactionRptExpenses.png" | ||||
<textobject> | srccredit="Bengt Thuree" /> | |||
<phrase>Transaction Report for the Expenses accounts during Apri | </imageobject> | |||
l</phrase> | <caption> | |||
</textobject> | <para>This image shows the Transaction Report for the various | |||
Expense accounts during April. | ||||
<caption> | </para> | |||
<para>This image shows the Transaction Report for the various Ex | </caption> | |||
pense accounts during April. | </mediaobject> | |||
</para> | </screenshot> | |||
</caption> | </figure> | |||
</mediaobject> | ||||
</screenshot> | ||||
</listitem> | </listitem> | |||
</orderedlist> | </orderedlist> | |||
</sect2> | </sect2> | |||
</sect1> | </sect1> | |||
</chapter> | </chapter> | |||
End of changes. 14 change blocks. | ||||
237 lines changed or deleted | 203 lines changed or added |