"Fossies" - the Fresh Open Source Software Archive  

Source code changes of the file "guide/C/ch_cc.xml" between
gnucash-docs-4.12.tar.gz and gnucash-docs-4.13.tar.gz

About: GnuCash is a personal and small business finance application (documentation).

ch_cc.xml  (gnucash-docs-4.12):ch_cc.xml  (gnucash-docs-4.13)
skipping to change at line 235 skipping to change at line 235
<guimenu>Transaction</guimenu><guisubmenu>Add Reversing Transact ion</guisubmenu> <guimenu>Transaction</guimenu><guisubmenu>Add Reversing Transact ion</guisubmenu>
</menuchoice> </menuchoice>
. Modify the date as needed. . Modify the date as needed.
</para> </para>
</listitem> </listitem>
</itemizedlist> </itemizedlist>
<para>After reversing the transaction, your credit card account should l ook something like this: <para>After reversing the transaction, your credit card account should l ook something like this:
</para> </para>
<screenshot id="cc-Reversing-Transaction-1"> <figure pgwide="1">
<mediaobject> <title>Credit Card account after reversing a purchase</title>
<imageobject> <screenshot id="cc-Reversing-Transaction-1">
<imagedata fileref="figures/cc_Reversing_Transaction_1.png" <mediaobject>
srccredit="Bengt Thuree"/> <imageobject>
</imageobject> <imagedata fileref="figures/cc_Reversing_Transaction_1.png"
srccredit="Bengt Thuree"/>
<textobject> </imageobject>
<phrase>Refunded a credit card purchase</phrase> <caption>
</textobject> <para>This image shows <emphasis>Liability:Credit Card</emphasis
> - Register after reversing a purchase
<caption> transaction.
<para>This image shows <emphasis>Liability:Credit Card</emphasis> </para>
- Register after reversing a purchase </caption>
transaction. </mediaobject>
</para> </screenshot>
</caption> </figure>
</mediaobject>
</screenshot>
<para>And the <emphasis>Expenses:Clothes</emphasis> register should look something like this: <para>And the <emphasis>Expenses:Clothes</emphasis> register should look something like this:
</para> </para>
<screenshot id="cc-Reversing-Transaction-2"> <figure pgwide="1">
<mediaobject> <title>Expenses account after reversing a purchase</title>
<imageobject> <screenshot id="cc-Reversing-Transaction-2">
<imagedata fileref="figures/cc_Reversing_Transaction_2.png" <mediaobject>
srccredit="Bengt Thuree"/> <imageobject>
</imageobject> <imagedata fileref="figures/cc_Reversing_Transaction_2.png"
srccredit="Bengt Thuree"/>
<textobject> </imageobject>
<phrase>Refunded a credit card purchase</phrase> <caption>
</textobject> <para>This image shows <emphasis>Expenses:Clothes</emphasis> reg
ister after reversing a purchase
<caption> transaction.
<para>This image shows <emphasis>Expenses:Clothes</emphasis> regis </para>
ter after reversing a purchase </caption>
transaction. </mediaobject>
</para> </screenshot>
</caption> </figure>
</mediaobject>
</screenshot>
</listitem> </listitem>
<listitem> <listitem>
<para>Save the &app; data file. <para>Save the &app; data file.
</para> </para>
</listitem> </listitem>
</orderedlist> </orderedlist>
</sect1> </sect1>
<sect1 id="cc-together1"> <sect1 id="cc-together1">
skipping to change at line 302 skipping to change at line 298
</para> </para>
<sect2 id="cc-puttoget-openfile"> <sect2 id="cc-puttoget-openfile">
<title>Open &app; file</title> <title>Open &app; file</title>
<para>Start with opening the previous datafile we stored, <filename>gcashd ata_5</filename>, and store it <para>Start with opening the previous datafile we stored, <filename>gcashd ata_5</filename>, and store it
as <filename>gcashdata_6</filename> directly. The main window should loo k something like as <filename>gcashdata_6</filename> directly. The main window should loo k something like
this: this:
</para> </para>
<screenshot id="cc-accounts"> <figure pgwide="1">
<mediaobject> <title>Starting account structure for tracking a credit card</title>
<imageobject> <screenshot id="cc-accounts">
<imagedata fileref="figures/cc_accounts.png" <mediaobject>
srccredit="Bengt Thuree"/> <imageobject>
</imageobject> <imagedata fileref="figures/cc_accounts.png"
srccredit="Bengt Thuree"/>
<textobject> </imageobject>
<phrase>Starting account structure</phrase> <caption>
</textobject> <para>Starting account structure for tracking a credit card in the
putting it all together example.
<caption> </para>
<para>Starting account structure for tracking a credit card in the p </caption>
utting it all together example. </mediaobject>
</para> </screenshot>
</caption> </figure>
</mediaobject>
</screenshot>
</sect2> </sect2>
<sect2 id="cc-together-purchases2"> <sect2 id="cc-together-purchases2">
<title>Purchases</title> <title>Purchases</title>
<para>Let&rsquo;s make some purchases on our visa card. Start by buying $2 5 worth of food from the Greasy <para>Let&rsquo;s make some purchases on our visa card. Start by buying $2 5 worth of food from the Greasy
Spoon Cafe, $100 worth of clothing from Faux Pas Fashions, $25 worth of gasoline from Spoon Cafe, $100 worth of clothing from Faux Pas Fashions, $25 worth of gasoline from
Premium Gasoline, $125 worth of groceries and household items from Groce ries R Us (split Premium Gasoline, $125 worth of groceries and household items from Groce ries R Us (split
between $85 in groceries and $40 in household items) and finally, $60 wo rth of household between $85 in groceries and $40 in household items) and finally, $60 wo rth of household
items from CheapMart. items from CheapMart.
</para> </para>
<para>We also redo the exercise in previous chapter, with purchasing a pai r of Jeans for $74.99 on April <para>We also redo the exercise in previous chapter, with purchasing a pai r of Jeans for $74.99 on April
3, and refund them two days later. 3, and refund them two days later.
</para> </para>
<para>The register window for the credit card liability should look like t his: <para>The register window for the credit card liability should look like t his:
</para> </para>
<screenshot id="cc-purchases"> <figure pgwide="1">
<mediaobject> <title>Initial credit card purchases</title>
<imageobject> <screenshot id="cc-purchases">
<imagedata fileref="figures/cc_purchases.png" <mediaobject>
srccredit="Bengt Thuree"/> <imageobject>
</imageobject> <imagedata fileref="figures/cc_purchases.png"
srccredit="Bengt Thuree"/>
<textobject> </imageobject>
<phrase>Initial credit card purchases</phrase> <caption>
</textobject> <para>Initial credit card purchases.
</para>
<caption> </caption>
<para>Initial credit card purchases. </mediaobject>
</para> </screenshot>
</caption> </figure>
</mediaobject>
</screenshot>
</sect2> </sect2>
<sect2 id="cc-together-refund2"> <sect2 id="cc-together-refund2">
<title>Refund</title> <title>Refund</title>
<para>Now suppose that on April 15th you return the clothes you bought on April 11th from Faux Pas <para>Now suppose that on April 15th you return the clothes you bought on April 11th from Faux Pas
Fashions and they give you credit back on your credit card. Enter a tran saction for the Fashions and they give you credit back on your credit card. Enter a tran saction for the
credit card refund for the full $100 amount. Remember to use the same tr ansfer account you credit card refund for the full $100 amount. Remember to use the same tr ansfer account you
used for the original purchase, and enter the amount under the Payment c olumn. &app; will used for the original purchase, and enter the amount under the Payment c olumn. &app; will
automatically complete the name and transfer account for you, but it wil l also automatically automatically complete the name and transfer account for you, but it wil l also automatically
enter the $100 in the Charge column. You will need to reenter the amount in the Payment enter the $100 in the Charge column. You will need to reenter the amount in the Payment
column. The transaction looks like this: column. The transaction looks like this:
</para> </para>
<screenshot id="cc-refund"> <figure pgwide="1">
<mediaobject> <title>Item return transaction refunded to credit card</title>
<imageobject> <screenshot id="cc-refund">
<imagedata fileref="figures/cc_refund.png" <mediaobject>
srccredit="Bengt Thuree"/> <imageobject>
</imageobject> <imagedata fileref="figures/cc_refund.png"
srccredit="Bengt Thuree"/>
<textobject> </imageobject>
<phrase>Item return transaction</phrase> <caption>
</textobject> <para>Returning clothes to Faux Pas Fashions, refund to credit car
d.
<caption> </para>
<para>Returning clothes to Faux Pas Fashions, refund to credit card. </caption>
</para> </mediaobject>
</caption> </screenshot>
</mediaobject> </figure>
</screenshot>
</sect2> </sect2>
<sect2 id="cc-together-interest2"> <sect2 id="cc-together-interest2">
<title>Interest Charge</title> <title>Interest Charge</title>
<para>After the month of spending, unfortunately, the credit card bill arr ives in the mail or you access <para>After the month of spending, unfortunately, the credit card bill arr ives in the mail or you access
it on-line through the internet. You have been charged $20 in interest o n the last day of it on-line through the internet. You have been charged $20 in interest o n the last day of
April because of the balance you carried from the previous month. This g ets entered into the April because of the balance you carried from the previous month. This g ets entered into the
credit card account as an expense. credit card account as an expense.
</para> </para>
<screenshot id="cc-interest"> <figure pgwide="1">
<mediaobject> <title>Interest charge on the Credit Card</title>
<imageobject> <screenshot id="cc-interest">
<imagedata fileref="figures/cc_interest.png" <mediaobject>
srccredit="Bengt Thuree"/> <imageobject>
</imageobject> <imagedata fileref="figures/cc_interest.png"
srccredit="Bengt Thuree"/>
<textobject> </imageobject>
<phrase>Interest charge</phrase> <caption>
</textobject> <para>Interest charge.
</para>
<caption> </caption>
<para>Interest charge. </mediaobject>
</para> </screenshot>
</caption> </figure>
</mediaobject>
</screenshot>
</sect2> </sect2>
<sect2 id="cc-together-reconcile2"> <sect2 id="cc-together-reconcile2">
<title>Reconciliation</title> <title>Reconciliation</title>
<para>When your credit card bill arrives you should reconcile your credit card account to this document. <para>When your credit card bill arrives you should reconcile your credit card account to this document.
This is done using &app;&rsquo;s built-in reconciliation application. Hi ghlight the credit This is done using &app;&rsquo;s built-in reconciliation application. Hi ghlight the credit
card account and click on card account and click on
<menuchoice> <menuchoice>
<guimenu>Actions</guimenu> <guimenuitem>Reconcile...</guimenuitem> <guimenu>Actions</guimenu> <guimenuitem>Reconcile...</guimenuitem>
</menuchoice> </menuchoice>
. This reconciliation procedure is described in detail in the . This reconciliation procedure is described in detail in the
<xref linkend="txns-reconcile1"></xref>, but we will step through the pr ocess here as well. <xref linkend="txns-reconcile1"></xref>, but we will step through the pr ocess here as well.
For this example, let&rsquo;s assume that the credit card statement is d ated May 1st, with a For this example, let&rsquo;s assume that the credit card statement is d ated May 1st, with a
final balance of $455. Enter these values in to the initial Reconcile wi ndow as shown here. final balance of $455. Enter these values in to the initial Reconcile wi ndow as shown here.
</para> </para>
<screenshot id="cc-reconcile-init"> <figure pgwide="1">
<mediaobject> <title>The Initial Reconciliation Window For The Credit Card</title>
<imageobject> <screenshot id="cc-reconcile-init">
<imagedata fileref="figures/cc_reconcile_init.png" <mediaobject>
srccredit="Bengt Thuree"/> <imageobject>
</imageobject> <imagedata fileref="figures/cc_reconcile_init.png"
srccredit="Bengt Thuree"/>
<textobject> </imageobject>
<phrase>Initial reconcile window</phrase> </mediaobject>
</textobject> </screenshot>
</figure>
<caption>
<para>Initial account reconciliation window.
</para>
</caption>
</mediaobject>
</screenshot>
<para>During the reconciliation process, you check off each transaction in the account as you confirm that <para>During the reconciliation process, you check off each transaction in the account as you confirm that
the transaction appears in both your &app; account and the credit card s tatement. For this the transaction appears in both your &app; account and the credit card s tatement. For this
example, as shown in the figure below, there is a $300 difference betwee n your &app; example, as shown in the figure below, there is a $300 difference betwee n your &app;
accounts and the credit card statement. accounts and the credit card statement.
</para> </para>
<screenshot id="cc-reconcile"> <figure pgwide="1">
<mediaobject> <title>The Main Reconciliation Window With A Discrepancy</title>
<imageobject> <screenshot id="cc-reconcile">
<imagedata fileref="figures/cc_reconcile.png" <mediaobject>
srccredit="Bengt Thuree"/> <imageobject>
</imageobject> <imagedata fileref="figures/cc_reconcile.png"
srccredit="Bengt Thuree"/>
<textobject> </imageobject>
<phrase>Main reconcile window</phrase> <caption>
</textobject> <para>Main account reconciliation window, demonstrating a discrepa
ncy of $300.
<caption> </para>
<para>Main account reconciliation window, demonstrating a discrepanc </caption>
y of $300. </mediaobject>
</para> </screenshot>
</caption> </figure>
</mediaobject>
</screenshot>
<para>Some investigation uncovers that you forgot to record a payment you made on March 5th to the credit <para>Some investigation uncovers that you forgot to record a payment you made on March 5th to the credit
card company for $300, you must enter this payment transaction from your bank account to the card company for $300, you must enter this payment transaction from your bank account to the
credit card. Now the credit card statement and your &app; account can be reconciled, with a credit card. Now the credit card statement and your &app; account can be reconciled, with a
balance of $455. balance of $455.
</para> </para>
</sect2> </sect2>
<sect2 id="cc-together-payment2"> <sect2 id="cc-together-payment2">
<title>Payment</title> <title>Payment</title>
<para>Assuming you have completed reconciliation of your credit card accou nt, you need to make a payment <para>Assuming you have completed reconciliation of your credit card accou nt, you need to make a payment
to the credit card company. In this example, we owe $455 but will make a partial payment of to the credit card company. In this example, we owe $455 but will make a partial payment of
$300 again this month. To do so, enter a transaction from your bank acco unt to the credit $300 again this month. To do so, enter a transaction from your bank acco unt to the credit
card account for $300, which should reduce your credit card balance to $ 155. Your credit card account for $300, which should reduce your credit card balance to $ 155. Your credit
card account register should now appear like this: card account register should now appear like this:
</para> </para>
<screenshot id="cc-payment"> <figure pgwide="1">
<mediaobject> <title>The Credit Card Account After Reconciliation And Payment</title>
<imageobject> <screenshot id="cc-payment">
<imagedata fileref="figures/cc_payment.png" <mediaobject>
srccredit="Bengt Thuree"/> <imageobject>
</imageobject> <imagedata fileref="figures/cc_payment.png"
srccredit="Bengt Thuree"/>
<textobject> </imageobject>
<phrase>Reconciliation and payment</phrase> <caption>
</textobject> <para>Account register after reconciliation and payment.
</para>
<caption> </caption>
<para>Account register after account reconciliation and payment. </mediaobject>
</para> </screenshot>
</caption> </figure>
</mediaobject>
</screenshot>
<para>Go back to the main window and save your file (<filename>gcashdata_6 </filename>). Your chart of <para>Go back to the main window and save your file (<filename>gcashdata_6 </filename>). Your chart of
accounts is steadily growing, and it should now look like this: accounts is steadily growing, and it should now look like this:
</para> </para>
<screenshot id="cc-final"> <figure pgwide="1">
<mediaobject> <title>The Chart of Accounts After Account Reconciliation And Payment</t
<imageobject> itle>
<imagedata fileref="figures/cc_final.png" <screenshot id="cc-final">
srccredit="Bengt Thuree"/> <mediaobject>
</imageobject> <imageobject>
<imagedata fileref="figures/cc_final.png"
<textobject> srccredit="Bengt Thuree"/>
<phrase>&app; main window</phrase> </imageobject>
</textobject> </mediaobject>
</screenshot>
<caption> </figure>
<para>&app; Chart of Accounts after account reconciliation and payme
nt.
</para>
</caption>
</mediaobject>
</screenshot>
</sect2> </sect2>
<sect2 id="cc-puttoget-save"> <sect2 id="cc-puttoget-save">
<title>Save file</title> <title>Save file</title>
<para>Last, save the &app; data file (<filename>gcashdata_6</filename>). <para>Last, save the &app; data file (<filename>gcashdata_6</filename>).
</para> </para>
</sect2> </sect2>
<sect2 id="cc-puttoget-reports"> <sect2 id="cc-puttoget-reports">
skipping to change at line 559 skipping to change at line 531
</para> </para>
<para>Select the cash flow report from <para>Select the cash flow report from
<menuchoice> <menuchoice>
<guimenu>Reports</guimenu> <guisubmenu>Income &amp; Expense</guisu bmenu> <guimenu>Reports</guimenu> <guisubmenu>Income &amp; Expense</guisu bmenu>
<guimenuitem>Cash Flow</guimenuitem> <guimenuitem>Cash Flow</guimenuitem>
</menuchoice> </menuchoice>
. .
</para> </para>
<screenshot id="cc-puttoget2-Cash"> <figure pgwide="1">
<mediaobject> <title>The Cash Flow report for the month of March</title>
<imageobject> <screenshot id="cc-puttoget2-Cash">
<imagedata fileref="figures/cc_CashFlow.png" <mediaobject>
srccredit="Bengt Thuree" /> <imageobject>
</imageobject> <imagedata fileref="figures/cc_CashFlow.png"
srccredit="Bengt Thuree" />
<textobject> </imageobject>
<phrase>Cash Flow report for the month of March</phrase> <caption>
</textobject> <para>This image shows the Cash Flow report after <xref linken
d="chapter_cc"></xref>.
<caption> </para>
<para>This image shows the Cash Flow report after <xref linkend= </caption>
"chapter_cc"></xref>. </mediaobject>
</para> </screenshot>
</caption> </figure>
</mediaobject>
</screenshot>
</listitem> </listitem>
<listitem> <listitem>
<para>Now let&rsquo;s have a look at corresponding transaction report for the Visa account. <para>Now let&rsquo;s have a look at corresponding transaction report for the Visa account.
</para> </para>
<para>Select the transaction report from <para>Select the transaction report from
<menuchoice> <menuchoice>
<guimenu>Reports</guimenu> <guimenuitem>Transaction Report</guimen <guimenu>Reports</guimenu><guimenuitem>Transaction Report</guimenu
uitem> item>
</menuchoice> </menuchoice>.
.
</para> </para>
<screenshot id="cc-puttoget2-TransactionRptVisa"> <figure pgwide="1">
<mediaobject> <title>The Transaction Report for the Visa account during March/Apri
<imageobject> l</title>
<imagedata fileref="figures/cc_TransactionRptVisa.png" <screenshot id="cc-puttoget2-TransactionRptVisa">
srccredit="Bengt Thuree" /> <mediaobject>
</imageobject> <imageobject>
<imagedata fileref="figures/cc_TransactionRptVisa.png"
<textobject> srccredit="Bengt Thuree" />
<phrase>Transaction Report for the Visa account during March/Apr </imageobject>
il</phrase> <caption>
</textobject> <para>This image shows the Transaction Report for the Visa acc
ount during March/April.
<caption> </para>
<para>This image shows the Transaction Report for the Visa accou </caption>
nt during March/April. </mediaobject>
</para> </screenshot>
</caption> </figure>
</mediaobject>
</screenshot>
</listitem> </listitem>
<listitem> <listitem>
<para>Now let&rsquo;s change the transaction report to only show the v arious Expenses accounts. <para>Now let&rsquo;s change the transaction report to only show the v arious Expenses accounts.
</para> </para>
<screenshot id="cc-puttoget2-TransactionRptExpenses"> <figure pgwide="1">
<mediaobject> <title>The Transaction Report for the Expenses accounts during April
<imageobject> </title>
<imagedata fileref="figures/cc_TransactionRptExpenses.png" <screenshot id="cc-puttoget2-TransactionRptExpenses">
srccredit="Bengt Thuree" /> <mediaobject>
</imageobject> <imageobject>
<imagedata fileref="figures/cc_TransactionRptExpenses.png"
<textobject> srccredit="Bengt Thuree" />
<phrase>Transaction Report for the Expenses accounts during Apri </imageobject>
l</phrase> <caption>
</textobject> <para>This image shows the Transaction Report for the various
Expense accounts during April.
<caption> </para>
<para>This image shows the Transaction Report for the various Ex </caption>
pense accounts during April. </mediaobject>
</para> </screenshot>
</caption> </figure>
</mediaobject>
</screenshot>
</listitem> </listitem>
</orderedlist> </orderedlist>
</sect2> </sect2>
</sect1> </sect1>
</chapter> </chapter>
 End of changes. 14 change blocks. 
237 lines changed or deleted 203 lines changed or added

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