"Fossies" - the Fresh Open Source Software Archive  

Source code changes of the file "guide/C/ch_cbook.xml" between
gnucash-docs-4.12.tar.gz and gnucash-docs-4.13.tar.gz

About: GnuCash is a personal and small business finance application (documentation).

ch_cbook.xml  (gnucash-docs-4.12):ch_cbook.xml  (gnucash-docs-4.13)
skipping to change at line 203 skipping to change at line 203
this chapter, we will add more transactions and then reconcile them. this chapter, we will add more transactions and then reconcile them.
</para> </para>
<sect2 id="cbook-puttoget-open2"> <sect2 id="cbook-puttoget-open2">
<title>Opening Balances</title> <title>Opening Balances</title>
<para>So, let&rsquo;s get started by opening the gcashdata file you saved in the last chapter <para>So, let&rsquo;s get started by opening the gcashdata file you saved in the last chapter
(<filename>gcashdata_4</filename>). Your chart of accounts should look l ike this: (<filename>gcashdata_4</filename>). Your chart of accounts should look l ike this:
</para> </para>
<screenshot id="cbook-gcashdata4"> <figure>
<mediaobject> <title>The Chart Of Accounts</title>
<imageobject> <screenshot id="cbook-gcashdata4">
<imagedata fileref="figures/cbook_gcashdata4.png" <mediaobject>
srccredit="Bengt Thuree" /> <imageobject>
</imageobject> <imagedata fileref="figures/cbook_gcashdata4.png"
srccredit="Bengt Thuree" />
<textobject> </imageobject>
<phrase>The Chart of Accounts</phrase> <caption>
</textobject> <para>This image shows the Chart of Accounts.
</para>
<caption> </caption>
<para>This image shows the Chart of Accounts. </mediaobject>
</para> </screenshot>
</caption> </figure>
</mediaobject>
</screenshot>
</sect2> </sect2>
<sect2 id="cbook-puttoget-transactions"> <sect2 id="cbook-puttoget-transactions">
<title>Add some transactions</title> <title>Add some transactions</title>
<orderedlist> <orderedlist>
<listitem> <listitem>
<para>Now open the <emphasis>Checking</emphasis> account from the main window. In the last chapter, you <para>Now open the <emphasis>Checking</emphasis> account from the main window. In the last chapter, you
entered some paycheck transactions as deposits into Checking. Now we will enter another entered some paycheck transactions as deposits into Checking. Now we will enter another
kind of deposit - a transfer of money from Savings into Checking. On a blank line, enter kind of deposit - a transfer of money from Savings into Checking. On a blank line, enter
a transaction to transfer $500 from <emphasis>Savings</emphasis> to a transaction to transfer $500 from <emphasis>Savings</emphasis> to
<emphasis>Checking</emphasis> (In this case, the last transaction da te was March 28, but <emphasis>Checking</emphasis> (In this case, the last transaction da te was March 28, but
this transfer transaction took place on the March 24). Your Transfer account will be this transfer transaction took place on the March 24). Your Transfer account will be
<emphasis>Savings</emphasis>, since you are in the <emphasis>Checkin g</emphasis> <emphasis>Savings</emphasis>, since you are in the <emphasis>Checkin g</emphasis>
account. Your <emphasis>Checking</emphasis> account should now look like this: account. Your <emphasis>Checking</emphasis> account should now look like this:
</para> </para>
<screenshot id="cbook-transferin"> <!-- ToDo: unshrink -->
<mediaobject> <figure>
<imageobject> <title>The Checking Account Register</title>
<imagedata fileref="figures/cbook_transferin.png" <screenshot id="cbook-transferin">
srccredit="Bengt Thuree" /> <mediaobject>
</imageobject> <imageobject>
<imagedata fileref="figures/cbook_transferin.png"
<textobject> srccredit="Bengt Thuree" />
<phrase>The Checking Account Register</phrase> </imageobject>
</textobject> <caption>
<para>This image shows the Checking Account Register.
<caption> </para>
<para>This image shows the Checking Account Register. </caption>
</para> </mediaobject>
</caption> </screenshot>
</mediaobject> </figure>
</screenshot>
</listitem> </listitem>
<listitem> <listitem>
<para>Now let&rsquo;s write some checks on this account. First, write a check to HomeTown Grocery for $75 <para>Now let&rsquo;s write some checks on this account. First, write a check to HomeTown Grocery for $75
(5th of March). Your transfer account is <emphasis>Groceries</emphas is>, since all of (5th of March). Your transfer account is <emphasis>Groceries</emphas is>, since all of
this money is going to buy groceries. Next, write a check to ABC Har dware for $100 (6 of this money is going to buy groceries. Next, write a check to ABC Har dware for $100 (6 of
March), and split this amount between two expenses: <emphasis>Househ old</emphasis> $50 March), and split this amount between two expenses: <emphasis>Househ old</emphasis> $50
and <emphasis>Tools</emphasis> $50. You will need to create an and <emphasis>Tools</emphasis> $50. You will need to create an
<emphasis>Expense</emphasis> type account for each of these, then en ter splits for them. <emphasis>Expense</emphasis> type account for each of these, then en ter splits for them.
Your checking account should now look like this; Your checking account should now look like this;
</para> </para>
<screenshot id="cbook-checkexamp"> <!-- ToDo: unshrink -->
<mediaobject> <figure>
<imageobject> <title>The Checking Account Register After Registering Some More Che
<imagedata fileref="figures/cbook_checkexamp.png" cks</title>
srccredit="Bengt Thuree" /> <screenshot id="cbook-checkexamp">
</imageobject> <mediaobject>
<imageobject>
<textobject> <imagedata fileref="figures/cbook_checkexamp.png"
<phrase>The Checking Account Register</phrase> srccredit="Bengt Thuree" />
</textobject> </imageobject>
<caption>
<caption> <para>This image shows the Checking Account Register after reg
<para>This image shows the Checking Account Register after regis istering some more checks.
tering some more checks. </para>
</para> </caption>
</caption> </mediaobject>
</mediaobject> </screenshot>
</screenshot> </figure>
</listitem> </listitem>
<listitem> <listitem>
<para>Suppose you now need to withdraw some money. You don&rsquo;t hav e a cash account set up in your <para>Suppose you now need to withdraw some money. You don&rsquo;t hav e a cash account set up in your
chart of accounts, so you will need to create one. Create the accoun t as chart of accounts, so you will need to create one. Create the accoun t as
<guilabel>Cash</guilabel> as a top-level account of type <guilabel>A sset</guilabel>. <guilabel>Cash</guilabel> as a top-level account of type <guilabel>A sset</guilabel>.
From your <emphasis>Checking</emphasis> account register, enter an A TM type withdrawal From your <emphasis>Checking</emphasis> account register, enter an A TM type withdrawal
to transfer $100 from <emphasis>Checking</emphasis> to <emphasis>Cas h</emphasis> on the to transfer $100 from <emphasis>Checking</emphasis> to <emphasis>Cas h</emphasis> on the
25 of March. 25 of March.
</para> </para>
<screenshot id="cbook-atm"> <!-- ToDo: unshrink -->
<mediaobject> <figure>
<imageobject> <title>The Checking Account Register With An ATM Withdrawal</title>
<imagedata fileref="figures/cbook_atm.png" <screenshot id="cbook-atm">
srccredit="Bengt Thuree" /> <mediaobject>
</imageobject> <imageobject>
<imagedata fileref="figures/cbook_atm.png"
<textobject> srccredit="Bengt Thuree" />
<phrase>The Checking Account Register</phrase> </imageobject>
</textobject> <caption>
<para>This image shows the Checking Account Register with an A
<caption> TM withdrawal.
<para>This image shows the Checking Account Register with an ATM </para>
withdrawal. </caption>
</para> </mediaobject>
</caption> </screenshot>
</mediaobject> </figure>
</screenshot>
</listitem> </listitem>
</orderedlist> </orderedlist>
</sect2> </sect2>
<sect2 id="cbook-puttoget-reconcile"> <sect2 id="cbook-puttoget-reconcile">
<title>Opening Balances</title> <title>Opening Balances</title>
<para>Now we are ready to reconcile this <emphasis>Checking</emphasis> acc ount, using this sample bank <para>Now we are ready to reconcile this <emphasis>Checking</emphasis> acc ount, using this sample bank
statement: statement:
</para> </para>
<screenshot id="cbook-bankstmt"> <figure>
<mediaobject> <title>A sample Bank Statement</title>
<imageobject> <screenshot id="cbook-bankstmt">
<imagedata fileref="figures/cbook_bankstmt.png" <mediaobject>
srccredit="Bengt Thuree" /> <imageobject>
</imageobject> <imagedata fileref="figures/cbook_bankstmt.png"
srccredit="Bengt Thuree" />
<textobject> </imageobject>
<phrase>A sample Bank Statement</phrase> <caption>
</textobject> <para>This image shows a sample Bank Statement.
</para>
<caption> </caption>
<para>This image shows a sample Bank Statement. </mediaobject>
</para> </screenshot>
</caption> </figure>
</mediaobject>
</screenshot>
<orderedlist> <orderedlist>
<listitem> <listitem>
<para>Select <para>Select
<menuchoice> <menuchoice>
<guimenu>Actions</guimenu> <guimenuitem>Reconcile</guimenuitem> <guimenu>Actions</guimenu> <guimenuitem>Reconcile</guimenuitem>
</menuchoice> </menuchoice>
from the menu, and fill in the Closing balance as $1451.79. Click from the menu, and fill in the Closing balance as $1451.79. Click
<guibutton>OK</guibutton> to begin reconciling the account. Check of f the entries as <guibutton>OK</guibutton> to begin reconciling the account. Check of f the entries as
they appear on the sample statement. When you have checked off all y our entries, the they appear on the sample statement. When you have checked off all y our entries, the
reconcile window should look like this: reconcile window should look like this:
</para> </para>
<screenshot id="cbook-reconexamp"> <!-- ToDo: unshrink -->
<mediaobject> <figure>
<imageobject> <title>The Reconcile Window</title>
<imagedata fileref="figures/cbook_reconexamp.png" <screenshot id="cbook-reconexamp">
srccredit="Bengt Thuree" /> <mediaobject>
</imageobject> <imageobject>
<imagedata fileref="figures/cbook_reconexamp.png"
<textobject> srccredit="Bengt Thuree" />
<phrase>The reconcile window</phrase> </imageobject>
</textobject> <caption>
<para>This image shows the reconcile window with a $5 differen
<caption> ce.
<para>This image shows the reconcile window with a $5 difference </para>
. </caption>
</para> </mediaobject>
</caption> </screenshot>
</mediaobject> </figure>
</screenshot>
<para>Notice that your reconciled balance differs from your ending bal ance by $5.00. If you look at the <para>Notice that your reconciled balance differs from your ending bal ance by $5.00. If you look at the
sample bank statement, you will see there is a $5.00 service charge that has not been sample bank statement, you will see there is a $5.00 service charge that has not been
added to your <emphasis>Checking</emphasis> account. added to your <emphasis>Checking</emphasis> account.
</para> </para>
</listitem> </listitem>
<listitem> <listitem>
<para>So click on the <emphasis>Checking</emphasis> register and add t he $5.00 service charge to your <para>So click on the <emphasis>Checking</emphasis> register and add t he $5.00 service charge to your
<emphasis>Checking</emphasis> account. On a blank line of the <emphasis>Checking</emphasis> account. On a blank line of the
<emphasis>Checking</emphasis> register, enter a transaction to trans fer $5.00 from <emphasis>Checking</emphasis> register, enter a transaction to trans fer $5.00 from
<emphasis>Checking</emphasis> to a <emphasis>Service Charges</emphas is> account. (You <emphasis>Checking</emphasis> to a <emphasis>Service Charges</emphas is> account. (You
will need to create the <emphasis>Service Charges</emphasis> account as type will need to create the <emphasis>Service Charges</emphasis> account as type
<guilabel>Expense</guilabel>.) Use the transaction date printed on t he sample statement <guilabel>Expense</guilabel>.) Use the transaction date printed on t he sample statement
as the date you enter for this transaction. Your <emphasis>Checking< /emphasis> account as the date you enter for this transaction. Your <emphasis>Checking< /emphasis> account
should now look like this: should now look like this:
</para> </para>
<screenshot id="cbook-servch"> <!-- ToDo: unshrink -->
<mediaobject> <figure>
<imageobject> <title>The Checking Account With Service Charge</title>
<imagedata fileref="figures/cbook_servch.png" <screenshot id="cbook-servch">
srccredit="Bengt Thuree" /> <mediaobject>
</imageobject> <imageobject>
<imagedata fileref="figures/cbook_servch.png"
<textobject> srccredit="Bengt Thuree" />
<phrase>The Checking Account Register</phrase> </imageobject>
</textobject> <caption>
<para>This image shows the Checking Account Register with se
<caption> rvice charge added.
<para>This image shows the Checking Account Register with servic </para>
e charge added. </caption>
</para> </mediaobject>
</caption> </screenshot>
</mediaobject> </figure>
</screenshot>
</listitem> </listitem>
<listitem> <listitem>
<para>Click back on the Reconcile window, and you should see the servi ce charge now under <guilabel>Funds <para>Click back on the Reconcile window, and you should see the servi ce charge now under <guilabel>Funds
Out</guilabel>. Click on it to mark it as reconciled, and note that the difference Out</guilabel>. Click on it to mark it as reconciled, and note that the difference
amount below now becomes 0.00. Click the <guibutton>Finish</guibutto n> button on the amount below now becomes 0.00. Click the <guibutton>Finish</guibutto n> button on the
<emphasis>Toolbar</emphasis> to complete the reconciliation. The Rec oncile R column in <emphasis>Toolbar</emphasis> to complete the reconciliation. The Rec oncile R column in
your <emphasis>Checking</emphasis> register should now show <guilabe l>y</guilabel> for your <emphasis>Checking</emphasis> register should now show <guilabe l>y</guilabel> for
each transaction you just reconciled. Also observe the bottom status row that now each transaction you just reconciled. Also observe the bottom status row that now
indicates <guilabel>Reconciled: USD 1451.79</guilabel> indicates <guilabel>Reconciled: USD 1451.79</guilabel>
</para> </para>
<screenshot id="cbook-reconciledCheckAct"> <!-- ToDo: unshrink -->
<mediaobject> <figure>
<imageobject> <title>The Reconciled Checking Account</title>
<imagedata fileref="figures/cbook_reconciledCheckAct.png" <screenshot id="cbook-reconciledCheckAct">
srccredit="Bengt Thuree" /> <mediaobject>
</imageobject> <imageobject>
<imagedata fileref="figures/cbook_reconciledCheckAct.png"
<textobject> srccredit="Bengt Thuree" />
<phrase>The Checking Account Register</phrase> </imageobject>
</textobject> <caption>
<para>This image shows the reconciled Checking Account Registe
<caption> r.
<para>This image shows the reconciled Checking Account Register. </para>
</para> </caption>
</caption> </mediaobject>
</mediaobject> </screenshot>
</screenshot> </figure>
</listitem> </listitem>
</orderedlist> </orderedlist>
</sect2> </sect2>
<sect2 id="cbook-puttoget-save"> <sect2 id="cbook-puttoget-save">
<title>Save file</title> <title>Save file</title>
<para>Go back to the main window and save your file with the new <filename >gcashdata_5</filename> name. <para>Go back to the main window and save your file with the new <filename >gcashdata_5</filename> name.
Your chart of accounts is steadily growing, and it should now look like this: Your chart of accounts is steadily growing, and it should now look like this:
</para> </para>
<screenshot id="cbook-chartaccts5"> <!-- ToDo: unshrink -->
<mediaobject> <figure>
<imageobject> <title>The Chart of Accounts</title>
<imagedata fileref="figures/cbook_chartaccts5.png" <screenshot id="cbook-chartaccts5">
srccredit="Bengt Thuree" /> <mediaobject>
</imageobject> <imageobject>
<imagedata fileref="figures/cbook_chartaccts5.png"
<textobject> srccredit="Bengt Thuree" />
<phrase>The Chart of Accounts</phrase> </imageobject>
</textobject> <caption>
<para>This image shows the Chart of Accounts.
<caption> </para>
<para>This image shows the Chart of Accounts. </caption>
</para> </mediaobject>
</caption> </screenshot>
</mediaobject> </figure>
</screenshot>
</sect2> </sect2>
<sect2 id="cbook-puttoget-reports"> <sect2 id="cbook-puttoget-reports">
<title>Reports</title> <title>Reports</title>
<para>As we did in the previous chapter, let&rsquo;s have a look at a <gui label>Cash Flow</guilabel>, and <para>As we did in the previous chapter, let&rsquo;s have a look at a <gui label>Cash Flow</guilabel>, and
a <guilabel>Transaction</guilabel> Report. a <guilabel>Transaction</guilabel> Report.
</para> </para>
<orderedlist> <orderedlist>
skipping to change at line 483 skipping to change at line 472
</para> </para>
<para>Select the cash flow report from <para>Select the cash flow report from
<menuchoice> <menuchoice>
<guimenu>Reports</guimenu> <guisubmenu>Income &amp; Expense</guisu bmenu> <guimenu>Reports</guimenu> <guisubmenu>Income &amp; Expense</guisu bmenu>
<guimenuitem>Cash Flow</guimenuitem> <guimenuitem>Cash Flow</guimenuitem>
</menuchoice> </menuchoice>
. .
</para> </para>
<screenshot id="cbook-puttoget2-Cash"> <figure>
<mediaobject> <title>Cash Flow report for the month of March</title>
<imageobject> <screenshot id="cbook-puttoget2-Cash">
<imagedata fileref="figures/cbook_CashFlow.png" <mediaobject>
srccredit="Bengt Thuree" /> <imageobject>
</imageobject> <imagedata fileref="figures/cbook_CashFlow.png"
srccredit="Bengt Thuree" />
<textobject> </imageobject>
<phrase>Cash Flow report for the month of March</phrase> <caption>
</textobject> <para>This image shows the Cash Flow report after <xref linken
d="chapter_cbook"></xref>.
<caption> </para>
<para>This image shows the Cash Flow report after <xref linkend= </caption>
"chapter_cbook"></xref>. </mediaobject>
</para> </screenshot>
</caption> </figure>
</mediaobject>
</screenshot>
</listitem> </listitem>
<listitem> <listitem>
<para>Now let&rsquo;s have a look at corresponding transaction report for the various Asset accounts. <para>Now let&rsquo;s have a look at corresponding transaction report for the various Asset accounts.
</para> </para>
<para>Select the transaction report from <para>Select the transaction report from
<menuchoice> <menuchoice>
<guimenu>Reports</guimenu> <guimenuitem>Transaction Report</guimen uitem> <guimenu>Reports</guimenu> <guimenuitem>Transaction Report</guimen uitem>
</menuchoice> </menuchoice>
. .
</para> </para>
<screenshot id="cbook-puttoget2-TransactionRptChecking"> <figure>
<mediaobject> <title>Transaction Report For The Assets During March</title>
<imageobject> <screenshot id="cbook-puttoget2-TransactionRptChecking">
<imagedata fileref="figures/cbook_TransactionRptAssets.png" <mediaobject>
srccredit="Bengt Thuree" /> <imageobject>
</imageobject> <imagedata fileref="figures/cbook_TransactionRptAssets.png"
srccredit="Bengt Thuree" />
<textobject> </imageobject>
<phrase>Transaction Report for the Assets accounts during March< <caption>
/phrase> <para>This image shows the Transaction Report for the Assets a
</textobject> ccounts during March.
</para>
<caption> </caption>
<para>This image shows the Transaction Report for the Assets acc </mediaobject>
ounts during March. </screenshot>
</para> </figure>
</caption>
</mediaobject>
</screenshot>
</listitem> </listitem>
<listitem> <listitem>
<para>Now let&rsquo;s change the transaction report to only show the v arious <emphasis>Expenses</emphasis> <para>Now let&rsquo;s change the transaction report to only show the v arious <emphasis>Expenses</emphasis>
account. account.
</para> </para>
<screenshot id="cbook-puttoget2-TransactionRptExpenses"> <figure>
<mediaobject> <title>Transaction Report For The Expenses During March</title>
<imageobject> <screenshot id="cbook-puttoget2-TransactionRptExpenses">
<imagedata fileref="figures/cbook_TransactionRptExpenses.png" <mediaobject>
srccredit="Bengt Thuree" /> <imageobject>
</imageobject> <imagedata fileref="figures/cbook_TransactionRptExpenses.png"
srccredit="Bengt Thuree" />
<textobject> </imageobject>
<phrase>Transaction Report for the Expenses accounts during Marc <caption>
h</phrase> <para>This image shows the Transaction Report for the various
</textobject> Expense accounts during March.
</para>
<caption> </caption>
<para>This image shows the Transaction Report for the various Ex </mediaobject>
pense accounts during March. </screenshot>
</para> </figure>
</caption>
</mediaobject>
</screenshot>
</listitem> </listitem>
</orderedlist> </orderedlist>
<para>Notice that you have not yet used one of the accounts listed in your chart, the <guilabel>Credit <para>Notice that you have not yet used one of the accounts listed in your chart, the <guilabel>Credit
Card</guilabel> account. Now that you know how to keep track of your ban k and cash accounts Card</guilabel> account. Now that you know how to keep track of your ban k and cash accounts
in &app;, you may want to start tracking your credit cards as well. &app ; provides a special in &app;, you may want to start tracking your credit cards as well. &app ; provides a special
type of account for credit cards, and this is discussed in the next chap ter. type of account for credit cards, and this is discussed in the next chap ter.
</para> </para>
</sect2> </sect2>
</sect1> </sect1>
 End of changes. 12 change blocks. 
213 lines changed or deleted 196 lines changed or added

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