ch_cbook.xml (gnucash-docs-4.12) | : | ch_cbook.xml (gnucash-docs-4.13) | ||
---|---|---|---|---|
skipping to change at line 203 | skipping to change at line 203 | |||
this chapter, we will add more transactions and then reconcile them. | this chapter, we will add more transactions and then reconcile them. | |||
</para> | </para> | |||
<sect2 id="cbook-puttoget-open2"> | <sect2 id="cbook-puttoget-open2"> | |||
<title>Opening Balances</title> | <title>Opening Balances</title> | |||
<para>So, let’s get started by opening the gcashdata file you saved in the last chapter | <para>So, let’s get started by opening the gcashdata file you saved in the last chapter | |||
(<filename>gcashdata_4</filename>). Your chart of accounts should look l ike this: | (<filename>gcashdata_4</filename>). Your chart of accounts should look l ike this: | |||
</para> | </para> | |||
<screenshot id="cbook-gcashdata4"> | <figure> | |||
<mediaobject> | <title>The Chart Of Accounts</title> | |||
<imageobject> | <screenshot id="cbook-gcashdata4"> | |||
<imagedata fileref="figures/cbook_gcashdata4.png" | <mediaobject> | |||
srccredit="Bengt Thuree" /> | <imageobject> | |||
</imageobject> | <imagedata fileref="figures/cbook_gcashdata4.png" | |||
srccredit="Bengt Thuree" /> | ||||
<textobject> | </imageobject> | |||
<phrase>The Chart of Accounts</phrase> | <caption> | |||
</textobject> | <para>This image shows the Chart of Accounts. | |||
</para> | ||||
<caption> | </caption> | |||
<para>This image shows the Chart of Accounts. | </mediaobject> | |||
</para> | </screenshot> | |||
</caption> | </figure> | |||
</mediaobject> | ||||
</screenshot> | ||||
</sect2> | </sect2> | |||
<sect2 id="cbook-puttoget-transactions"> | <sect2 id="cbook-puttoget-transactions"> | |||
<title>Add some transactions</title> | <title>Add some transactions</title> | |||
<orderedlist> | <orderedlist> | |||
<listitem> | <listitem> | |||
<para>Now open the <emphasis>Checking</emphasis> account from the main window. In the last chapter, you | <para>Now open the <emphasis>Checking</emphasis> account from the main window. In the last chapter, you | |||
entered some paycheck transactions as deposits into Checking. Now we will enter another | entered some paycheck transactions as deposits into Checking. Now we will enter another | |||
kind of deposit - a transfer of money from Savings into Checking. On a blank line, enter | kind of deposit - a transfer of money from Savings into Checking. On a blank line, enter | |||
a transaction to transfer $500 from <emphasis>Savings</emphasis> to | a transaction to transfer $500 from <emphasis>Savings</emphasis> to | |||
<emphasis>Checking</emphasis> (In this case, the last transaction da te was March 28, but | <emphasis>Checking</emphasis> (In this case, the last transaction da te was March 28, but | |||
this transfer transaction took place on the March 24). Your Transfer account will be | this transfer transaction took place on the March 24). Your Transfer account will be | |||
<emphasis>Savings</emphasis>, since you are in the <emphasis>Checkin g</emphasis> | <emphasis>Savings</emphasis>, since you are in the <emphasis>Checkin g</emphasis> | |||
account. Your <emphasis>Checking</emphasis> account should now look like this: | account. Your <emphasis>Checking</emphasis> account should now look like this: | |||
</para> | </para> | |||
<screenshot id="cbook-transferin"> | <!-- ToDo: unshrink --> | |||
<mediaobject> | <figure> | |||
<imageobject> | <title>The Checking Account Register</title> | |||
<imagedata fileref="figures/cbook_transferin.png" | <screenshot id="cbook-transferin"> | |||
srccredit="Bengt Thuree" /> | <mediaobject> | |||
</imageobject> | <imageobject> | |||
<imagedata fileref="figures/cbook_transferin.png" | ||||
<textobject> | srccredit="Bengt Thuree" /> | |||
<phrase>The Checking Account Register</phrase> | </imageobject> | |||
</textobject> | <caption> | |||
<para>This image shows the Checking Account Register. | ||||
<caption> | </para> | |||
<para>This image shows the Checking Account Register. | </caption> | |||
</para> | </mediaobject> | |||
</caption> | </screenshot> | |||
</mediaobject> | </figure> | |||
</screenshot> | ||||
</listitem> | </listitem> | |||
<listitem> | <listitem> | |||
<para>Now let’s write some checks on this account. First, write a check to HomeTown Grocery for $75 | <para>Now let’s write some checks on this account. First, write a check to HomeTown Grocery for $75 | |||
(5th of March). Your transfer account is <emphasis>Groceries</emphas is>, since all of | (5th of March). Your transfer account is <emphasis>Groceries</emphas is>, since all of | |||
this money is going to buy groceries. Next, write a check to ABC Har dware for $100 (6 of | this money is going to buy groceries. Next, write a check to ABC Har dware for $100 (6 of | |||
March), and split this amount between two expenses: <emphasis>Househ old</emphasis> $50 | March), and split this amount between two expenses: <emphasis>Househ old</emphasis> $50 | |||
and <emphasis>Tools</emphasis> $50. You will need to create an | and <emphasis>Tools</emphasis> $50. You will need to create an | |||
<emphasis>Expense</emphasis> type account for each of these, then en ter splits for them. | <emphasis>Expense</emphasis> type account for each of these, then en ter splits for them. | |||
Your checking account should now look like this; | Your checking account should now look like this; | |||
</para> | </para> | |||
<screenshot id="cbook-checkexamp"> | <!-- ToDo: unshrink --> | |||
<mediaobject> | <figure> | |||
<imageobject> | <title>The Checking Account Register After Registering Some More Che | |||
<imagedata fileref="figures/cbook_checkexamp.png" | cks</title> | |||
srccredit="Bengt Thuree" /> | <screenshot id="cbook-checkexamp"> | |||
</imageobject> | <mediaobject> | |||
<imageobject> | ||||
<textobject> | <imagedata fileref="figures/cbook_checkexamp.png" | |||
<phrase>The Checking Account Register</phrase> | srccredit="Bengt Thuree" /> | |||
</textobject> | </imageobject> | |||
<caption> | ||||
<caption> | <para>This image shows the Checking Account Register after reg | |||
<para>This image shows the Checking Account Register after regis | istering some more checks. | |||
tering some more checks. | </para> | |||
</para> | </caption> | |||
</caption> | </mediaobject> | |||
</mediaobject> | </screenshot> | |||
</screenshot> | </figure> | |||
</listitem> | </listitem> | |||
<listitem> | <listitem> | |||
<para>Suppose you now need to withdraw some money. You don’t hav e a cash account set up in your | <para>Suppose you now need to withdraw some money. You don’t hav e a cash account set up in your | |||
chart of accounts, so you will need to create one. Create the accoun t as | chart of accounts, so you will need to create one. Create the accoun t as | |||
<guilabel>Cash</guilabel> as a top-level account of type <guilabel>A sset</guilabel>. | <guilabel>Cash</guilabel> as a top-level account of type <guilabel>A sset</guilabel>. | |||
From your <emphasis>Checking</emphasis> account register, enter an A TM type withdrawal | From your <emphasis>Checking</emphasis> account register, enter an A TM type withdrawal | |||
to transfer $100 from <emphasis>Checking</emphasis> to <emphasis>Cas h</emphasis> on the | to transfer $100 from <emphasis>Checking</emphasis> to <emphasis>Cas h</emphasis> on the | |||
25 of March. | 25 of March. | |||
</para> | </para> | |||
<screenshot id="cbook-atm"> | <!-- ToDo: unshrink --> | |||
<mediaobject> | <figure> | |||
<imageobject> | <title>The Checking Account Register With An ATM Withdrawal</title> | |||
<imagedata fileref="figures/cbook_atm.png" | <screenshot id="cbook-atm"> | |||
srccredit="Bengt Thuree" /> | <mediaobject> | |||
</imageobject> | <imageobject> | |||
<imagedata fileref="figures/cbook_atm.png" | ||||
<textobject> | srccredit="Bengt Thuree" /> | |||
<phrase>The Checking Account Register</phrase> | </imageobject> | |||
</textobject> | <caption> | |||
<para>This image shows the Checking Account Register with an A | ||||
<caption> | TM withdrawal. | |||
<para>This image shows the Checking Account Register with an ATM | </para> | |||
withdrawal. | </caption> | |||
</para> | </mediaobject> | |||
</caption> | </screenshot> | |||
</mediaobject> | </figure> | |||
</screenshot> | ||||
</listitem> | </listitem> | |||
</orderedlist> | </orderedlist> | |||
</sect2> | </sect2> | |||
<sect2 id="cbook-puttoget-reconcile"> | <sect2 id="cbook-puttoget-reconcile"> | |||
<title>Opening Balances</title> | <title>Opening Balances</title> | |||
<para>Now we are ready to reconcile this <emphasis>Checking</emphasis> acc ount, using this sample bank | <para>Now we are ready to reconcile this <emphasis>Checking</emphasis> acc ount, using this sample bank | |||
statement: | statement: | |||
</para> | </para> | |||
<screenshot id="cbook-bankstmt"> | <figure> | |||
<mediaobject> | <title>A sample Bank Statement</title> | |||
<imageobject> | <screenshot id="cbook-bankstmt"> | |||
<imagedata fileref="figures/cbook_bankstmt.png" | <mediaobject> | |||
srccredit="Bengt Thuree" /> | <imageobject> | |||
</imageobject> | <imagedata fileref="figures/cbook_bankstmt.png" | |||
srccredit="Bengt Thuree" /> | ||||
<textobject> | </imageobject> | |||
<phrase>A sample Bank Statement</phrase> | <caption> | |||
</textobject> | <para>This image shows a sample Bank Statement. | |||
</para> | ||||
<caption> | </caption> | |||
<para>This image shows a sample Bank Statement. | </mediaobject> | |||
</para> | </screenshot> | |||
</caption> | </figure> | |||
</mediaobject> | ||||
</screenshot> | ||||
<orderedlist> | <orderedlist> | |||
<listitem> | <listitem> | |||
<para>Select | <para>Select | |||
<menuchoice> | <menuchoice> | |||
<guimenu>Actions</guimenu> <guimenuitem>Reconcile</guimenuitem> | <guimenu>Actions</guimenu> <guimenuitem>Reconcile</guimenuitem> | |||
</menuchoice> | </menuchoice> | |||
from the menu, and fill in the Closing balance as $1451.79. Click | from the menu, and fill in the Closing balance as $1451.79. Click | |||
<guibutton>OK</guibutton> to begin reconciling the account. Check of f the entries as | <guibutton>OK</guibutton> to begin reconciling the account. Check of f the entries as | |||
they appear on the sample statement. When you have checked off all y our entries, the | they appear on the sample statement. When you have checked off all y our entries, the | |||
reconcile window should look like this: | reconcile window should look like this: | |||
</para> | </para> | |||
<screenshot id="cbook-reconexamp"> | <!-- ToDo: unshrink --> | |||
<mediaobject> | <figure> | |||
<imageobject> | <title>The Reconcile Window</title> | |||
<imagedata fileref="figures/cbook_reconexamp.png" | <screenshot id="cbook-reconexamp"> | |||
srccredit="Bengt Thuree" /> | <mediaobject> | |||
</imageobject> | <imageobject> | |||
<imagedata fileref="figures/cbook_reconexamp.png" | ||||
<textobject> | srccredit="Bengt Thuree" /> | |||
<phrase>The reconcile window</phrase> | </imageobject> | |||
</textobject> | <caption> | |||
<para>This image shows the reconcile window with a $5 differen | ||||
<caption> | ce. | |||
<para>This image shows the reconcile window with a $5 difference | </para> | |||
. | </caption> | |||
</para> | </mediaobject> | |||
</caption> | </screenshot> | |||
</mediaobject> | </figure> | |||
</screenshot> | ||||
<para>Notice that your reconciled balance differs from your ending bal ance by $5.00. If you look at the | <para>Notice that your reconciled balance differs from your ending bal ance by $5.00. If you look at the | |||
sample bank statement, you will see there is a $5.00 service charge that has not been | sample bank statement, you will see there is a $5.00 service charge that has not been | |||
added to your <emphasis>Checking</emphasis> account. | added to your <emphasis>Checking</emphasis> account. | |||
</para> | </para> | |||
</listitem> | </listitem> | |||
<listitem> | <listitem> | |||
<para>So click on the <emphasis>Checking</emphasis> register and add t he $5.00 service charge to your | <para>So click on the <emphasis>Checking</emphasis> register and add t he $5.00 service charge to your | |||
<emphasis>Checking</emphasis> account. On a blank line of the | <emphasis>Checking</emphasis> account. On a blank line of the | |||
<emphasis>Checking</emphasis> register, enter a transaction to trans fer $5.00 from | <emphasis>Checking</emphasis> register, enter a transaction to trans fer $5.00 from | |||
<emphasis>Checking</emphasis> to a <emphasis>Service Charges</emphas is> account. (You | <emphasis>Checking</emphasis> to a <emphasis>Service Charges</emphas is> account. (You | |||
will need to create the <emphasis>Service Charges</emphasis> account as type | will need to create the <emphasis>Service Charges</emphasis> account as type | |||
<guilabel>Expense</guilabel>.) Use the transaction date printed on t he sample statement | <guilabel>Expense</guilabel>.) Use the transaction date printed on t he sample statement | |||
as the date you enter for this transaction. Your <emphasis>Checking< /emphasis> account | as the date you enter for this transaction. Your <emphasis>Checking< /emphasis> account | |||
should now look like this: | should now look like this: | |||
</para> | </para> | |||
<screenshot id="cbook-servch"> | <!-- ToDo: unshrink --> | |||
<mediaobject> | <figure> | |||
<imageobject> | <title>The Checking Account With Service Charge</title> | |||
<imagedata fileref="figures/cbook_servch.png" | <screenshot id="cbook-servch"> | |||
srccredit="Bengt Thuree" /> | <mediaobject> | |||
</imageobject> | <imageobject> | |||
<imagedata fileref="figures/cbook_servch.png" | ||||
<textobject> | srccredit="Bengt Thuree" /> | |||
<phrase>The Checking Account Register</phrase> | </imageobject> | |||
</textobject> | <caption> | |||
<para>This image shows the Checking Account Register with se | ||||
<caption> | rvice charge added. | |||
<para>This image shows the Checking Account Register with servic | </para> | |||
e charge added. | </caption> | |||
</para> | </mediaobject> | |||
</caption> | </screenshot> | |||
</mediaobject> | </figure> | |||
</screenshot> | ||||
</listitem> | </listitem> | |||
<listitem> | <listitem> | |||
<para>Click back on the Reconcile window, and you should see the servi ce charge now under <guilabel>Funds | <para>Click back on the Reconcile window, and you should see the servi ce charge now under <guilabel>Funds | |||
Out</guilabel>. Click on it to mark it as reconciled, and note that the difference | Out</guilabel>. Click on it to mark it as reconciled, and note that the difference | |||
amount below now becomes 0.00. Click the <guibutton>Finish</guibutto n> button on the | amount below now becomes 0.00. Click the <guibutton>Finish</guibutto n> button on the | |||
<emphasis>Toolbar</emphasis> to complete the reconciliation. The Rec oncile R column in | <emphasis>Toolbar</emphasis> to complete the reconciliation. The Rec oncile R column in | |||
your <emphasis>Checking</emphasis> register should now show <guilabe l>y</guilabel> for | your <emphasis>Checking</emphasis> register should now show <guilabe l>y</guilabel> for | |||
each transaction you just reconciled. Also observe the bottom status row that now | each transaction you just reconciled. Also observe the bottom status row that now | |||
indicates <guilabel>Reconciled: USD 1451.79</guilabel> | indicates <guilabel>Reconciled: USD 1451.79</guilabel> | |||
</para> | </para> | |||
<screenshot id="cbook-reconciledCheckAct"> | <!-- ToDo: unshrink --> | |||
<mediaobject> | <figure> | |||
<imageobject> | <title>The Reconciled Checking Account</title> | |||
<imagedata fileref="figures/cbook_reconciledCheckAct.png" | <screenshot id="cbook-reconciledCheckAct"> | |||
srccredit="Bengt Thuree" /> | <mediaobject> | |||
</imageobject> | <imageobject> | |||
<imagedata fileref="figures/cbook_reconciledCheckAct.png" | ||||
<textobject> | srccredit="Bengt Thuree" /> | |||
<phrase>The Checking Account Register</phrase> | </imageobject> | |||
</textobject> | <caption> | |||
<para>This image shows the reconciled Checking Account Registe | ||||
<caption> | r. | |||
<para>This image shows the reconciled Checking Account Register. | </para> | |||
</para> | </caption> | |||
</caption> | </mediaobject> | |||
</mediaobject> | </screenshot> | |||
</screenshot> | </figure> | |||
</listitem> | </listitem> | |||
</orderedlist> | </orderedlist> | |||
</sect2> | </sect2> | |||
<sect2 id="cbook-puttoget-save"> | <sect2 id="cbook-puttoget-save"> | |||
<title>Save file</title> | <title>Save file</title> | |||
<para>Go back to the main window and save your file with the new <filename >gcashdata_5</filename> name. | <para>Go back to the main window and save your file with the new <filename >gcashdata_5</filename> name. | |||
Your chart of accounts is steadily growing, and it should now look like this: | Your chart of accounts is steadily growing, and it should now look like this: | |||
</para> | </para> | |||
<screenshot id="cbook-chartaccts5"> | <!-- ToDo: unshrink --> | |||
<mediaobject> | <figure> | |||
<imageobject> | <title>The Chart of Accounts</title> | |||
<imagedata fileref="figures/cbook_chartaccts5.png" | <screenshot id="cbook-chartaccts5"> | |||
srccredit="Bengt Thuree" /> | <mediaobject> | |||
</imageobject> | <imageobject> | |||
<imagedata fileref="figures/cbook_chartaccts5.png" | ||||
<textobject> | srccredit="Bengt Thuree" /> | |||
<phrase>The Chart of Accounts</phrase> | </imageobject> | |||
</textobject> | <caption> | |||
<para>This image shows the Chart of Accounts. | ||||
<caption> | </para> | |||
<para>This image shows the Chart of Accounts. | </caption> | |||
</para> | </mediaobject> | |||
</caption> | </screenshot> | |||
</mediaobject> | </figure> | |||
</screenshot> | ||||
</sect2> | </sect2> | |||
<sect2 id="cbook-puttoget-reports"> | <sect2 id="cbook-puttoget-reports"> | |||
<title>Reports</title> | <title>Reports</title> | |||
<para>As we did in the previous chapter, let’s have a look at a <gui label>Cash Flow</guilabel>, and | <para>As we did in the previous chapter, let’s have a look at a <gui label>Cash Flow</guilabel>, and | |||
a <guilabel>Transaction</guilabel> Report. | a <guilabel>Transaction</guilabel> Report. | |||
</para> | </para> | |||
<orderedlist> | <orderedlist> | |||
skipping to change at line 483 | skipping to change at line 472 | |||
</para> | </para> | |||
<para>Select the cash flow report from | <para>Select the cash flow report from | |||
<menuchoice> | <menuchoice> | |||
<guimenu>Reports</guimenu> <guisubmenu>Income & Expense</guisu bmenu> | <guimenu>Reports</guimenu> <guisubmenu>Income & Expense</guisu bmenu> | |||
<guimenuitem>Cash Flow</guimenuitem> | <guimenuitem>Cash Flow</guimenuitem> | |||
</menuchoice> | </menuchoice> | |||
. | . | |||
</para> | </para> | |||
<screenshot id="cbook-puttoget2-Cash"> | <figure> | |||
<mediaobject> | <title>Cash Flow report for the month of March</title> | |||
<imageobject> | <screenshot id="cbook-puttoget2-Cash"> | |||
<imagedata fileref="figures/cbook_CashFlow.png" | <mediaobject> | |||
srccredit="Bengt Thuree" /> | <imageobject> | |||
</imageobject> | <imagedata fileref="figures/cbook_CashFlow.png" | |||
srccredit="Bengt Thuree" /> | ||||
<textobject> | </imageobject> | |||
<phrase>Cash Flow report for the month of March</phrase> | <caption> | |||
</textobject> | <para>This image shows the Cash Flow report after <xref linken | |||
d="chapter_cbook"></xref>. | ||||
<caption> | </para> | |||
<para>This image shows the Cash Flow report after <xref linkend= | </caption> | |||
"chapter_cbook"></xref>. | </mediaobject> | |||
</para> | </screenshot> | |||
</caption> | </figure> | |||
</mediaobject> | ||||
</screenshot> | ||||
</listitem> | </listitem> | |||
<listitem> | <listitem> | |||
<para>Now let’s have a look at corresponding transaction report for the various Asset accounts. | <para>Now let’s have a look at corresponding transaction report for the various Asset accounts. | |||
</para> | </para> | |||
<para>Select the transaction report from | <para>Select the transaction report from | |||
<menuchoice> | <menuchoice> | |||
<guimenu>Reports</guimenu> <guimenuitem>Transaction Report</guimen uitem> | <guimenu>Reports</guimenu> <guimenuitem>Transaction Report</guimen uitem> | |||
</menuchoice> | </menuchoice> | |||
. | . | |||
</para> | </para> | |||
<screenshot id="cbook-puttoget2-TransactionRptChecking"> | <figure> | |||
<mediaobject> | <title>Transaction Report For The Assets During March</title> | |||
<imageobject> | <screenshot id="cbook-puttoget2-TransactionRptChecking"> | |||
<imagedata fileref="figures/cbook_TransactionRptAssets.png" | <mediaobject> | |||
srccredit="Bengt Thuree" /> | <imageobject> | |||
</imageobject> | <imagedata fileref="figures/cbook_TransactionRptAssets.png" | |||
srccredit="Bengt Thuree" /> | ||||
<textobject> | </imageobject> | |||
<phrase>Transaction Report for the Assets accounts during March< | <caption> | |||
/phrase> | <para>This image shows the Transaction Report for the Assets a | |||
</textobject> | ccounts during March. | |||
</para> | ||||
<caption> | </caption> | |||
<para>This image shows the Transaction Report for the Assets acc | </mediaobject> | |||
ounts during March. | </screenshot> | |||
</para> | </figure> | |||
</caption> | ||||
</mediaobject> | ||||
</screenshot> | ||||
</listitem> | </listitem> | |||
<listitem> | <listitem> | |||
<para>Now let’s change the transaction report to only show the v arious <emphasis>Expenses</emphasis> | <para>Now let’s change the transaction report to only show the v arious <emphasis>Expenses</emphasis> | |||
account. | account. | |||
</para> | </para> | |||
<screenshot id="cbook-puttoget2-TransactionRptExpenses"> | <figure> | |||
<mediaobject> | <title>Transaction Report For The Expenses During March</title> | |||
<imageobject> | <screenshot id="cbook-puttoget2-TransactionRptExpenses"> | |||
<imagedata fileref="figures/cbook_TransactionRptExpenses.png" | <mediaobject> | |||
srccredit="Bengt Thuree" /> | <imageobject> | |||
</imageobject> | <imagedata fileref="figures/cbook_TransactionRptExpenses.png" | |||
srccredit="Bengt Thuree" /> | ||||
<textobject> | </imageobject> | |||
<phrase>Transaction Report for the Expenses accounts during Marc | <caption> | |||
h</phrase> | <para>This image shows the Transaction Report for the various | |||
</textobject> | Expense accounts during March. | |||
</para> | ||||
<caption> | </caption> | |||
<para>This image shows the Transaction Report for the various Ex | </mediaobject> | |||
pense accounts during March. | </screenshot> | |||
</para> | </figure> | |||
</caption> | ||||
</mediaobject> | ||||
</screenshot> | ||||
</listitem> | </listitem> | |||
</orderedlist> | </orderedlist> | |||
<para>Notice that you have not yet used one of the accounts listed in your chart, the <guilabel>Credit | <para>Notice that you have not yet used one of the accounts listed in your chart, the <guilabel>Credit | |||
Card</guilabel> account. Now that you know how to keep track of your ban k and cash accounts | Card</guilabel> account. Now that you know how to keep track of your ban k and cash accounts | |||
in &app;, you may want to start tracking your credit cards as well. &app ; provides a special | in &app;, you may want to start tracking your credit cards as well. &app ; provides a special | |||
type of account for credit cards, and this is discussed in the next chap ter. | type of account for credit cards, and this is discussed in the next chap ter. | |||
</para> | </para> | |||
</sect2> | </sect2> | |||
</sect1> | </sect1> | |||
End of changes. 12 change blocks. | ||||
213 lines changed or deleted | 196 lines changed or added |